Effective Date: November 2025
Company: NV Notary Solutions LLC (“NV Notary Solutions,” “we,” “us,” or “our”)
Website: https://nvnotarysolutions.com
Contact: nathan@nvnotarysolutions.com | (240) 303-2004
NV Notary Solutions LLC is committed to safeguarding your information and maintaining your trust. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you use our website, book services, communicate with us, or interact through online platforms.
By accessing or using our services, you consent to the practices described in this policy.
We may collect the following when you book services or interact with us:
Name, email address, phone number
Physical or mailing address
Identification details (as required by notarial law)
Employer or agent information (for I-9 verification)
Documents provided for notarization or inspection
Scheduling, payment, and service details
Our website may collect:
Device information, browser type
IP address
Access times and pages visited
Referral sources
This data is used for security monitoring, performance analytics, and to improve user experience.
Payment information is processed exclusively through PCI-compliant third-party providers (e.g., Square). NV Notary Solutions LLC does not store or access credit card numbers.
We use collected information to:
Schedule and deliver notarial, inspection, and ancillary services
Verify identity in compliance with state and federal law
Maintain legal and notarial records
Send service confirmations, updates, and administrative messages
Respond to inquiries and provide customer support
Improve website functionality and enhance the user experience
Fulfill recordkeeping and audit obligations
We do not sell your data to third parties.
We may share your information only in these limited circumstances:
We may disclose information to comply with:
Maryland Notary Public Act
RON retention policies
Law enforcement requests
Court orders, subpoenas, or warrants
We may share limited information with third parties who assist us with:
Remote Online Notarization platforms (e.g., NotaryLive)
Payment processing (e.g., Square)
Email services, scheduling tools, and secure hosting
Technology and infrastructure maintenance
These providers are obligated to protect your information and use it solely to support NV Notary Solutions LLC operations.
We may disclose information if we believe it is necessary to:
Protect our rights, privacy, safety, or property
Comply with legal requirements
Prevent fraud or unlawful activity
We maintain strict confidentiality for all documents and personal information.
Documents are reviewed solely to perform the notarial act. No copies are retained unless required by law.
Sessions may be recorded and securely stored by the approved platform for the legal retention period.
Identification verification may be conducted using approved electronic methods.
We do not access recordings or client documents except when necessary for legal compliance.
Our website may use cookies and third-party analytics (e.g., Google Analytics) to improve performance. You may disable cookies in your browser settings, though website functionality may be affected.
We employ reasonable administrative, technical, and physical safeguards to protect your information. However, no transmission or storage system can be guaranteed 100% secure.
Sensitive documents and identity data are stored only as long as necessary for legal or business compliance and are securely destroyed thereafter.
We retain personal information only as long as needed to:
Complete a service
Comply with legal retention rules (e.g., RON video recordings for 10 years per Maryland law)
Meet notarial and audit obligations
You may have the right to:
Request access to the personal information we hold
Request correction or deletion where legally permissible
Opt out of non-essential communications
To exercise these rights, contact us using the information below.
Our services are not intended for individuals under the age of 18 without parental or legal guardian involvement. We do not knowingly collect information from children under 13.
Our site may link to external websites. We are not responsible for the privacy practices or content of third-party sites.
We may update this Privacy Policy periodically to reflect changes in practices or regulations. Updates will be posted on this page, with a revised Effective Date. Continued use of the site or services constitutes acceptance of the updated policy.
For questions, privacy requests, or concerns, please contact:
NV Notary Solutions LLC
Email: nathan@nvnotarysolutions.com
Phone: (240) 303-2004